Privacy Policy for The Security Jobs Board

Effective Date: 08/06/2025

The Security Jobs Board (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you visit our website, register an account, apply for jobs, post vacancies, or otherwise interact with our services.

This policy applies to:

  • Job Seekers using the platform to find employment.

  • Employers/Recruiters using the platform to advertise vacancies or search for candidates.

1. Who We Are

The Security Jobs Board is operated by Colossus Systems Limited, a company registered in England and Wales (Company No. 11377652), with its registered office at Kingfisher House, Hurstwood Lane, Haywards Heath, United Kingdom, RH17 7QX

We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR).

2. Information We Collect

We may collect and process the following categories of data:

a. Information You Provide

  • Name, email address, phone number

  • Job history, CV, cover letters

  • Employer company details and job postings

  • Account login credentials

  • Payment and billing details (for employers or paid features)

b. Automatically Collected Information

  • IP address, browser type, device information

  • Website usage data via cookies and analytics tools

c. Third-Party Sources

  • Social login credentials (if you sign up via LinkedIn, Google, etc.)

  • Information from recruitment agencies or partners (where permitted)

3. How We Use Your Information

We use your data for the following purposes:

Purpose

Lawful Basis

Creating and managing your account

Contractual necessity

Processing job applications

Legitimate interest or contract

Displaying your CV to employers

Consent

Communicating with you about services

Legitimate interest

Sending job alerts (if opted-in)

Consent

Processing payments

Contractual necessity

Improving our services and analytics

Legitimate interest

Complying with legal obligations

Legal requirement

4. Cookies and Tracking

We use cookies to:

  • Improve user experience

  • Track site usage (e.g., Google Analytics)

  • Remember your preferences

You can manage your cookie preferences through your browser settings. For more information, please see our [Cookie Policy].

5. Sharing Your Data

We may share your personal data with:

  • Employers/recruiters (if you're a job seeker)

  • Job seekers (if you're an employer posting jobs)

  • Payment processors (e.g., Stripe, PayPal)

  • IT and hosting providers (to keep the platform running)

  • Legal or regulatory authorities where required by law

We do not sell your personal information to third parties.

6. International Transfers

If your data is transferred outside the UK, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions by the UK government.

7. Data Retention

We retain your personal data for:

  • Active account holders: as long as your account remains active.

  • Inactive users: up to 24 months from your last activity.

  • Legal or regulatory reasons: up to 6 years where necessary.

You may request deletion of your data at any time.

8. Your Rights

Under UK GDPR, you have the following rights:

  • Access – Request a copy of your personal data

  • Rectification – Request correction of inaccurate data

  • Erasure – Request deletion of your data (“right to be forgotten”)

  • Restriction – Limit how we use your data

  • Data Portability – Receive your data in a portable format

  • Object – Object to processing (e.g., direct marketing)

  • Withdraw Consent – At any time where consent is the lawful basis

To exercise your rights, please email: [Insert Email Address]

9. Data Security

We implement technical and organisational measures to protect your data, including:

  • Encrypted data transmission (SSL)

  • Role-based access control

  • Regular security updates and penetration testing

10. Children’s Data

This website is not intended for children under 16. We do not knowingly collect data from children.

11. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page and where appropriate, notified by email.

12. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:

Data Protection Officer
Colossus Systems Limited
Kingfisher House, Hurstwood Lane, Haywards Heath, United Kingdom, RH17 7QX

Email: rob@securityjobsboard.co.uk
Phone: 01444 250 000

If you're not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk/

By using The Security Jobs Board,  you acknowledge that you have read and understood this Privacy Policy.